INDOOR EVENTS

LONGVIEW Texas  Longview Convention Complex 100 Grand Blvd Longview Tx 75604

DUNCAN Oklahoma  Stephens County Fairgrounds 2002 S 13th St Duncan Ok 73533

WACO Texas  Waco Convention Center 100 Washington Ave Waco Tx 76701

Set Up Hours - Day before 2pm to 7pm

Show Hours - 10 am to 4 pm Saturday

Move Out - 4 pm to 8 pm Saturday

 

OUTDOOR EVENTS

STILLWATER Oklahoma  Payne County Fairgrounds 4518 Expo Cir E Stillwater Ok 74075

Set Up Hours - Day of event beginning at 6am

Show Hours - 10 am to 4 pm Saturday

Move Out - 4 pm to 8 pm Saturday

 

APPLICATION & CONTRACT 

Name *

Address *

City *

State *

Zip

E-mail Address: *

Facebook Page Name *

Website

If you are an Artisan/Craftmaster/Maker: General Description of what you will be selling? Handcrafted/Art & Craft Booth or One of a Kind Items (see descriptions)

If you are an Indie Boutique: General Description of what you will be selling? Bling & Glam Boutique Items/ Modern Trends / Clothing ( Not Handcrafted) (see descriptions)

Last 3 shows you've exhibited in? *

Image 1 ( See instructions) *

Image 2

image 3

Booth Image *

How did you hear about us?

Do you need tables / chairs / electric ? See details and fees

I will set up during designated set up times (yes/no) *

Texas/Kansas/Oklahoma/Colorado Sales Tax Number *

Phone number with area code

Requested booth size *

I have read and agree to the rules ( see exhibitor/vendor rules) Yes/No *

I agree to the Genreal Release, Hold Harmless, Non Compete, Contract For Acceptance & Exhibitor Rules stated here on this page? Yes / No *

Enter your name here: This is your electronic signature stating that you have read and agree to the event General Release, Hold Harmless, Non Compete, Contract For Acceptance & Exhibitor Rules. If you apply and pay for another event after this agreement and acceptance of these items, this contract & agreement carries over to the next event *

* Required

 

Application process and Acceptance requirements:  

1) COMPLETE APPLICATION AND CONTRACT

2) Submit booth image along with pictures of what you will be selling. See instructions on this page as these are submitted in the application form.

After you submit your APPLICATION AND CONTRACT form you will be directed back to >THIS< page where you will then need to purchase your selected booth size thru the paypal button at the TOP of the pageBELOW - your APPLICATION AND CONTRACT will not be complete without your booth purchase -

EXHIBITOR CHECKLIST:

All tables must be covered completely to the floor. 

No handwritten or sale signs. No empty tent frame tops - they must be decorated.

Social Media Event Marketing Participation is requrired.

A backdrop and 2 sides or equivalent merchandising for a gallery/boutique booth presentation OR a easy up tent with top is required

IF YOU HAVE ANY QUESTIONS REGARDING THIS CHECKLIST PLEASE CONTACT US.

 

Art + Handcrafted + One of a Kind Items 

Candles~Children's Items~Mixed Media/Paintings/Photo~Jewelry/Purses/Clothing/Soaps/Lotions~Sculpture/Glass/ Ceramics/Clay/Pottery~Wood/Metal~Furniture~Repurposed/Reloved Items~Hair Accessories~Dips/Sauces~Home Decor/Garden~Other (Specify) 

Boutiques + Modern Trends General Description  {not handcrafted}

Bling & Glam Clothing/Fashion/Beauty~Purses~Jewelry~Home Decor/Accessories, Other  (Specify) 

If you are a DS (Direct Seller) IE: Scentsy, Pink Zebra, 31 Gifts, etc.  DO NOT APPLY for a BOUTIQUE BOOTH until you send an email to montagefestivals@earthlink.net to inquire about availability of space at the show.   DS Modern Trend booths are very limited & availability varies for each show.

IMAGE SUBMISSION INSTRUCTIONS:  List links to YOUR images REQUIRED!!!

**How to find your image address -- go to your facebook page or where you have images online, click on an image, the image address shows up in the address bar on the top left of your page, copy and paste compete image address into form fields Image , Image 2, Image 3, Booth Image in the form above. If you do not have facebook or other address links above to submit then send 3 images & a booth image/or a link to your facebook page or website to montagefestivals@earthlink.net IN SUBJECT LINE ADD YOUR NAME, MARKET and MONTH FOR WHICH YOU ARE APPLYING. If you are not accepted your booth payment will be refunded. Your application will not be processed without images or links. Images need to be submitted at the time of application. 

We encourage you to make your booth space look inviting, by adding a backdrop of some kind & having some height by using racks, shelves or doors. Be creative to give your booth a spectacular look.

All tables must be covered to the floor.  Tables/Chairs/Electric will be paid at time of check in.

Electric ranges from $15 to $45.00 before late deadline and in select locations it is complimentary.

Entrance into the building on Saturday morning will be allowed at 8:30 am, If you are considered a NO SHOW and your booth will be reassigned.

Exhibitor Agreement: As an exhibitor I agree to advertise the event to my customers, friends & family on my social networks, Facebook, twitter, email addresses & contacts, etc. Exhibitor advertisement for the show must begin no later than 3 weeks prior to show date. 

General Release

By submitting my application and contract,  I agree to the following, the exhibitor does hereby discharge, release and hold harmless, MONTAGE FESTIVALS, LLC  (all cities, property owners  and associations) and all co-sponsors from any and all manner of action, suits, damages or claims whatsoever arising from any loss or damages or claims  to the person or property of the undersigned while in possession or under the supervision of the sponsors during the event, and hereby consents to enforcement of all rules of this event. In addition to the general release & hold harmless agreement, I agree to a standard non compete event promotion agreement for a term of no less than 3 years. There are no rain dates or refunds. There will be no refunds or credits if a show is cancelled due to rain, floods, hurricanes, severe weather storms, ice &/or snow storms, pandemics, health emergency declarations, force majeure, rescheduled event date due to an unavoidable circumstance or any other forces of nature. There will be no refunds on exhibitor cancellation or a no show. MANAGEMENT RESERVES THE RIGHT TO DISQUALIFY ANY EXHIBITOR CAUSING ANY PROBLEMS TO FELLOW EXHIBITORS OR MANAGEMENT. Failure to comply with the rules and regulations set forth in this General Release may result in expulsion from any and/or all events. The exhibitor understands that if this application is not accepted, all fees  will be returned. If accepted, MONTAGE FESTIVALS LLC has my permission to reproduce pictures of my exhibit and/or my product, for the  purpose of advertising and marketing the event past, present or future. MONTAGE FESTIVALS also has my permission to publish photographs or videos taken of me, my product &/or booth/exhibit during the event for purposes related to promotion of the event(s), past or future. 

 

By submitting this application and contract, I confirm that I have read and agree to the rules. By submitting this application and contract, I agree to the General Release, Hold Harmless, Non Compete, Contract For Acceptance & Exhibitor Rules. 

Exhibitor Rules

Booth Fee must be paid at time of application. Shows are closed when full. Application is commitment to exhibit. No transfers or refunds on booth fee. No booth sharing. If you are not accepted into a show, your booth fee will be returned to you.

Pre-Packaged food items are permitted. You are responsible for any and all permits and licensing from the City/County & State  Health Departments that are required if you are giving away samples. Only items prepared in commercial kitchens that are licensed and inspected are allowed. It is the responsibility of the exhibitor to be in compliance with all state and local health department requirements. Items prepared in home kitchens are NOT allowed.

Sales tax is the responsibility of the exhibitor.

Changes to this information will be disclosed to parties involved as soon as it becomes available to us.

Promoter is NOT responsible or liable for the loss or damage to exhibitor's property from theft, mysterious disappearances, or damages by fire, water, accident, or any other cause. Exhibitor is responsible for the payment of any damage charges assessed by the market venue for accidental damage caused by exhibitor or for failure to observe the rules and regulations for the construction and operations of his/her booth. All rules will be strictly enforced.

The approved exhibitor will occupy his/her booth at all times. No advertisement of other events is allowed. unless approved in advance by management!

Overnighters will observe RV etiquette at all times. No noise. No trash will be left behind. Exhibitors will park in exhibitor parking area. No Exceptions!

Exhibitors by categories are limited to balance show. Please reserve your booth early. All applications will be reviewed and/or juried, prior to acceptance.

Failure to comply with rules or unruly behavior including intoxication or verbal abuse by the exhibitor or any assistants will cause immediate expulsion from the show and will eliminate exhibitor from future events.

All materials used must be flame resistant. No open flames of any kind allowed.

Management will make final interpretation of rules. Set Up and Break Down times will be strictly enforced. Breakdown will not begin until the end of the show.

All exhibits and merchandise must be tasteful and appropriate for all ages. Management reserves the right to request removal of items that are inappropriate. 

The show director will have the final decision on safety issues.

The staff of Montage Festivals would like to thank you for your participation in our shows.

       More Questions? CONTACT:  montagefestivals@gmail.com

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